How the AIRC conference system works

The e-mail from airc2026@seu.ac.lk gives the title, the track, the due date and your link.

Accepting needs one tick: you have no conflict of interest and will keep the paper confidential. Declining? Tell us why, or suggest a colleague.

Download it from the same page. The authors are hidden from you, and you are hidden from them.

Originality, relevance to the theme and track, methodology, clarity and contribution (the committee may set its own list).

Choose accept, minor revisions, major revision or reject. Write comments to the authors (they read them, without your name) and, if you wish, confidential comments to the committee only.

An annotated copy or a report (PDF or Word, up to 10 MB). Remove your name from it: the committee may forward it to the authors as "Reviewer 1".

The committee is told at once. The link then shows your review only.

Theme, dates, venue, tracks, important dates, committees and keynotes (one per line), the fee table, bank details, guidelines and the template, review criteria, the word limit and how many reviews per paper. Tick Current edition, then Accept submissions when the call opens. Under Daily automation, switch on automatic reviewer reminders and a morning summary e-mail of what came in overnight. In Team & Roles, the AR or an administrator appoints the Coordinator and the Coordinator adds the Secretary, Chief Editor, Treasurer, track coordinators and desk (or copies last year’s team in one click); each sees only what the role needs. Add a hero background photo if you like, and pictures of the keynote speakers and committees in People & photos (staff show their profile photo automatically).

Add Faculty staff by name, outside reviewers by e-mail, or import a CSV; copy last year's pool in one click. Tag each reviewer with tracks.

In Submissions, tick the papers (or select all), choose Acknowledgement of submission, read the prepared wording and press Send to the ticked papers. Each is marked "Ack."

Assign reviewers automatically picks reviewers of the same track first, the least loaded, never an author; or invite one by hand on a paper. Reminders and cancellations are one click; the dashboard counts overdue reviews.

On the paper: choose the decision (or none, to send the reviews only), edit the prepared message, tick the reviewers' files to attach and add your own files. The reviewers' comments are inserted where {reviews} is; their names and confidential notes never leave the committee.

A revised paper can go back to the same reviewers (round 2) with one click.

Prepared messages to any group (accepted but not registered, no camera-ready yet…) from E-mail; every message to a paper's authors stays in its history.

Sessions with time, room, online link and chair; place accepted papers by track in one click; tick Programme published.

Issue certificates in bulk, print the book of abstracts, export the proceedings to OJS, and invite selected authors to the Faculty journals.

The dashboard tile Slips to verify opens the list. Each row shows the amount due, the category and the bank reference the payer wrote.

One click issues the next receipt number (RC/AIRC27/0001…) and e-mails the receipt; the participant's badge becomes available.

Give the reason (unreadable, wrong amount, not found); the participant is told and can upload again.

For guests, keynote speakers or committee decisions: Waive confirms the registration without payment.

CSV for the bursar lists every registration with category, amount, status, receipt and bank reference. The totals by currency are at the top of the page.

Use your staff account (with the AIRC conferences duty) on fmc.seu.ac.lk.

Point the phone's camera at the QR code and open the link: the page shows the name, the affiliation and the meal preference, and checks the person in.

Search by name or e-mail on the Check-in desk page and press Check in.

The page says so in red: send the person to the treasurer.

Only accepted papers with a camera-ready PDF go in; the export lists any paper still missing one.

On the AIRC dashboard: OJS import file (proceedings). It holds the issue (volume = edition, the ISBN in its description), the sections, every article with its authors, affiliations, keywords and the PDF. It follows OJS 3.5's own import format.

Sign in to the AIRC journal as airc_editor, then Tools → Import/Export → Native XML Plugin → Import, upload the file.

In Issues, open the new issue, check it, add a cover if you wish, and publish.

On the AIRC dashboard press Fetch article links from OJS: each paper is linked to its published article, and staff publications point to it.

In Submissions, tick the selected papers, choose Invitation to a Faculty journal and the journal; the authors receive the journal's submission link.

The same account as authors.

Choose your fee category and how you attend; leave "the paper you present" empty.

The treasurer verifies it; the receipt and your badge follow.

Bring your badge (or show it on your phone). The programme lists the sessions, rooms and online links.

After the conference, from your account; anyone can check it on the verification page.